Legal Administrators and Clerks

KMB Law is seeking a Litigation Assistant with a minimum of 5 years of commercial litigation experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong communication skills along with the professionalism to join our team.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment. This position is located at our Toronto office. The hours of work are 9 a.m. – 5 p.m., however the successful candidate may be required to work outside of normal business hours to meet business needs.

Position Overview:

The Litigation Assistant will have overall responsibility for supporting the litigation team and provide back up to other lawyers as required in the most professional manner possible. The ideal candidate will be a team player who thrives in building strong and effective working relationships and is highly responsive to the day-to-day activities of the supervising Partner. Candidates that have experience in a hands-on, boutique firm will fit best in our environment. You must have proven experience and be able to work in a busy environment. You must be able to hit the ground running but have excellent communication skills and be able to take direction openly.  Clerking capabilities and experience would be an asset but are not a requirement.

Responsibilities include, among others:

• Assist with document management
• Proofread, edit and prepare standard legal documents and correspondence for review by lawyer(s) and edit grammar, punctuation and spelling as needed
• Prepare and file court documents
• Professional and timely communication with clients, court and counsel
• Book meetings, court appearances and consultations
• Handle routine inquiries in lawyer's absence
• Establish and maintain lawyer files
• Perform billing and accounting functions related specifically to the litigation practice
• Perform additional administrative duties as required including filing, copying, scanning, faxing, opening files etc.
• Candidates with experience working with ProLaw is an asset
• Must have litigation experience to be considered.

Qualifications:

• Ability to work independently with minimal instruction
• Impeccable proofreading and grammar skills
• Very organized with high attention to detail and accuracy when completing tasks
• Able to multi-task and work within tight timelines to meet deadlines and reassess priorities as needed
• Strong working knowledge of the Rules of Civil Procedure is required
• Demonstrated proficiency drafting documents and file management
• Excellent verbal and written communication skills
• Graduate from an accredited Law Clerk program is an asset.
• Previous experience in a law firm is required
• Dedicated to client service
• Strong problem-solving skills are required.

Candidates must have 5 years’ clerking/legal assistant experience in commercial litigation to be considered. Junior candidates will not be considered. This is an administrative role that requires forward thinking and the ability to work well in a team.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, employment and educational verification.

How to Apply:

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate " Litigation Assistant " in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.

KMB Law is a leading full-service business-first Law Firm with offices in Mississauga, Burlington and Toronto. We are a Firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking a Legal Receptionist/Administrative Assistant with 1- 2 years of law firm experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong written and verbal communication skills.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

Reporting to the General Manager, the ideal candidate will be the first point of contact for clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. In this role you will welcome guests and greet people who visit, coordinate front desk activities, including distributing correspondence and redirecting phone calls. You will also be assisting the lawyers in the Toronto office with general legal administration tasks and be responsible for overflow billing assistance as required.  This position is ideal for someone with strong customer service skills and a passion for maintaining efficient office operations in a fast-paced setting.

This role requires strong organizational skills, attention to detail and the ability to handle multiple responsibilities in a fast-paced environment. It is located in our Toronto office and is an in-office position.  The hours of work are 9 a.m. – 5 p.m., however the successful candidate may be required to work outside of normal business hours to meet business and client needs.

Responsibilities include, among others:

• Greet clients and visitors in a friendly and professional manner.
• Perform data entry tasks, accurately and efficiently while maintaining up to date records.
• Complete general administrative tasks, including processing mail, scheduling of meetings, phone calls, and boardrooms for lawyers, answer accounting emails regarding payment questions, provide overflow billing assistance and maintain the front desk.
• Keep the reception area and lobby clean, organized, and welcoming.
• Monitor and restock office amenities such as coffee and snack bars, office supplies and coordinate placing replenishment orders as needed with the facilities coordinator.

Other administrative duties as assigned.

Qualifications:

• 1-2 years’ experience in a professional services firm; law office experience is preferred.
• Proficient in Microsoft Office Suite and including Outlook and calendaring.
• Strong computer skills with the ability to learn new software quickly.
• Effective phone etiquette and customer skills.
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
• Excellent written and oral skills with the ability to multi-task and prioritize.
• Detail oriented with the ability to work well in a busy team environment as well as working independently.
• Ability to work independently with minimal supervision, but also as part of a team.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, employment and educational verification.

How to Apply:

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate " Legal Receptionist/Administrative Assistant" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.

No agencies please

KMB Law is a leading full-service business-first Law Firm with offices in Mississauga, Burlington and Toronto. We are a Firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking a Accounting Clerk with 2- 3 years of accounting experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong analytical skills and communication skills.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

Reporting to the Director of Finance, the ideal candidate will support the accounting department with a variety of administrative tasks such as posting, batching, reconciling, among other duties.

This role requires strong organizational skills, attention to detail and the ability to handle multiple responsibilities in a fast-paced environment. It is located in our Mississauga office and is an in-office position.  The hours of work are 9 a.m. – 5 p.m., however the successful candidate may be required to work outside of normal business hours to meet business and client needs.

Responsibilities include, among others:

• Processing of Accounts Payables, ensuring proper approvals are obtained and expenses are coded appropriately. A high degree of accuracy is expected along with attention to detail. This position will also be responsible in determining the most appropriate form of payment to be initiated (Cheque, EFT, Wires, Credit Card) as well as the maintenance and filing of the AP records.
• Record and maintain vendor set-up and tax registration numbers
• Reconcile and liaise with vendors to resolve outstanding invoices
• Process and pay Expense Reports on a weekly basis
• Process miscellaneous cheque requests on a daily basis
• Responsible for monthly HST reconciliation and remittances
• Respond to inquiries both internally and externally in a timely, professional manner
• Daily import of various client disbursements from 3^rd party vendors
• Responsible for various Account and Credit Card Reconciliations
• Daily Bank Runs
• Assist accounting team when needed
• Other duties as required

Qualifications:

• 2-3 Years experience in accounting, preferably in law firms
• Proficient in Microsoft Office (Outlook, Excel, Teams & Word)
• Must be able to communicate concisely and effectively in a professional manner with all levels within the Firm and externally
• Must have strong organizational skills and meet monthly deadlines

• Detail oriented with the ability to work well in a busy team environment as well as working independently.
• Ability to work independently with minimal supervision, but also as part of a team.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, employment and educational verification.

How to Apply:

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate " Accounting Clerk" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.

No agencies please

KMB Law is a leading full-service business-first law firm with offices in Mississauga, Burlington and Toronto. We are a firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking a Real Estate Law Clerk to assist with our growing condominium and subdivision development practice.  The successful candidate will be organized, detail-oriented and able to balance and manage multiple priorities. 

Position Overview:

The Real Estate Law Clerk will assist with the day-to-day routine and substantive legal and administrative duties involved in a real estate development based practice assisting with development projects from start to finish.

This position may be located at our Mississauga or Burlington office and is an in office role.

Responsibilities include, among others:

• Handle the day-to-day administration of condominium and subdivision projects from start to finish, which includes intake and processing new sale agreements; ensuring deposit compliance and reconciliation; liaising with the accounting department regarding pending purchaser deposits, closings, and deposit investments; correspondence with clients and other lawyers with respect to project sales; preparing closing packages for interim and final closings in freehold and condominium projects; and reporting to clients, realtors, lenders and condominium corporations regarding various post-closing matters.
• Independently draft a variety of documentation, including condominium and subdivision unit closing documents and related material agreements, undertakings, title memorandums, correspondence, and reports using relevant software, including Teraview, Unity and Lawyer Done Deal.
• Prepare and issue default letters to purchasers and respond to amendment and assignment requests from purchasers.
• Prioritize and monitor the various components of a project transaction in a reasonable and timely manner with minimal lawyer supervision.
• Communicate effectively by letter, email and phone with clients, other law firms, and government departments with respect to the various real estate and development matters.
• Prepare, review, and evaluate title searches.
• Prepare and register a variety of documents on Teraview, including transfers, easements, discharges, applications, and notices.
• Draft, process, review and register land titles absolute applications, including coordinating service of notices.
• Draft transfers of road widenings to municipalities and various easements and related documents to utility service providers.
• Review and compile Declarations and related schedules for condominium registration.
• Draft by-laws and condominium corporation minute book documents for new and existing condominiums. laura
• Prepare statement of adjustments, trust ledgers and other financial documents and data and handle the receipt and disbursement of trust funds for transactions, while complying with financial reporting obligations established by the law firm, LawPro and the Law Society of Ontario

Qualifications/Experience:

• Minimum of 3 years’ experience working in real estate law at a law firm, in-house or similar environment.
• Law Clerk certification from a recognized college.
• Undergraduate degree or higher would be an asset.
• Excellent attention to detail.
• Ability to work independently with minimal supervision, but also as part of a team that includes legal assistants, accounting clerks and other real estate law clerks.
• In-depth knowledge and understanding of the process of real estate transactions.
• Superior administrative, organizational and time management skills.
• High level of professionalism with strong oral and written communication skills.
• High level of confidentiality and discretion.
• Ability to work well under pressure, meet unexpected and sometimes competing deadlines, and exhibit sound judgment.
• Strong knowledge of Microsoft Office products (Outlook, Word, Excel, etc.).
• Proficiency in Teraview.
• Advanced knowledge of Unity, Conveyancer and Lawyer Done Deal.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

How to Apply:

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate "Real Estate Law Clerk – Condominium and Subdivision Development" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.