Legal Administrators and Clerks

KMB Law is a leading full-service business-first law firm with offices in Mississauga, Burlington and Toronto. We are a firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking a Family Law, Legal  Assistant, with 2-3 years of law firm experience for our Mississauga office. The successful candidate will be organized, detail-oriented and able to demonstrate strong written and verbal communication skills. 

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.  The ability to assist clients on a variety of transactions.

Position Overview:

The ideal candidate will play a key role in supporting the lawyers and clerks in all aspects of family law practice. The position involves a variety of administrative tasks, client interactions, and file management responsibilities. The Family Law, Legal Assistant will help ensure smooth and efficient operation of daily tasks, from initial consultations to file closing.

Responsibilities include, among others:

• Client Interaction and communication both written and verbal with clients, court staff, opposing counsel offices, and potential clients. 
• File Management & ProLaw Tasks including opening and closing files, organizing client documents, and FCT verification. 
• Conducting consultation intake processes and finalizing retainer agreements and payments. 
• Working closely with the lawyers and clerks to complete administrative billing practices. 
• Follow up with clients regarding billing. 
• Independently complete general administrative tasks, including processing mail, scheduling of meetings, phone calls, and boardrooms for lawyers, answer accounting emails regarding payment questions, coordinate and arrange tasks and meetings with outside agencies and sources. 
• Manage both electronic and physical files and documents. 
• Collaborate and delegate effectively with the support team and the firm in general. 
• Other duties as assigned. 

Qualifications/Experience:

• Minimum 2-3 years of administrative support experience in a law office setting. 
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
• Ability to work independently with minimal supervision, but also as part of a team
• Proficient in Microsoft Office Suite, ProLaw (or similar legal management software), and Adobe.
• Excellent written and verbal communication skills.
• Ability to interact professionally with clients and handle sensitive matters with confidentiality and care.
• Ability to handle changes in tasks and priorities with ease.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verification.

How to Apply:

Interested candidates are invited to submit a resume, cover letter, and compensation expectations to hr@kmblaw.com and indicate "Family Law, Legal Assistant" in the subject line of your email.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.