Family Legal Assistant

KMB Law is a leading full-service business-first law firm with offices in Mississauga (head office), as well as in Burlington and Markham, ON. We are firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness, and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate, Business and IP, Branding & Franchising Law, Wills & Estates, and including Civil and Commercial Litigation, as well as Employment Law, Family Law and Mediation.

Reports To: Practice Coordinator – Family

PROFILE:

Description

The successful candidate will assist in complex transactional, corporate reorganizations and commercial contracts. This position will be working aside a well-established team.

Hours of work are from 9 am to 5 pm. The successful candidate may be required to work outside of normal business hours to meet business and client needs.

KMB Law, LLP is seeking Family Law Legal Assistant with at least 2 years of experience The role will be responsible for a wide variety of administrative duties.

Primary Responsibilities:

• Produce and edit legal documents including: letters, memos, faxes and agreements.
• Draft correspondence for approval by the Professionals.
• Proofread and edit all documentation for grammar, spelling, and content accuracy.
• Keeping on top of court dates and deadlines.
• Organize client files and maintain up-to-date file system, including electronic documents in Prolaw and Divorcemate.
• Assist with general practice management, including maintaining due dates, oversee calendar appointment/meeting bookings for lawyers.
• Billing accounts.
• Provide back-up coverage to the group during absences, and assist with overflow work, when required.
• Other administrative duties as required.

Requirements:

• 2+ years of work experience in litigation
• Good understanding of legal reference materials, procedures, and legal filing systems.
• Knowledge and understanding of the statutes of Family Law rules and court filing procedures is a strong asset.
• Anticipating next steps to keep files moving;- organized in administrative duties such as filing and transcribing dictation.
• Experienced and knowledgeable in MS Office, Divorcemate, including support calculations and, if possible, ProLaw case and document management.
• Excellent oral and writing skills, including proper spelling, grammar, and punctuation for complex documentation.
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
• Professional, responsive, and positive work attitude is critical.
• Able to maintain filing systems and basic databases.
• Strong administrative, organizational and prioritization skills.
• Confident, dependable team player with initiative.

Duties and Responsibilities:

• Provide assistance and support for daily administrative tasks, as required
• Lawyer and Law Clerk docketing
• Perform conflict checks
• File management
• Assist with closing agendas
• Monitor deadlines and tickler system
• Calendar management

Diversity and Inclusion

At KMB Law we believe a diverse workplace comprises individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. 

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.