Legal Administrators and Clerks

KMB Law is seeking a Litigation, Legal Assistant, with at least 2 years of law firm experience, and more senior applicants will also be considered. The successful candidate will be organized, detail-oriented and able to demonstrate strong written and verbal communication skills.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

The ideal candidate will play a key role in supporting the lawyers in all aspects of litigation law practice. The position involves a variety of administrative tasks, client interactions, and file management responsibilities. The Litigation, Legal Assistant will help ensure smooth and efficient operation of daily tasks, from initial consultations to file closing.

This position is located in our Toronto office.  The hours of work are 9a.m. – 5p.m., however the successful candidate may be required to work outside of normal business hours to meet business and client needs.

Responsibilities include, among others:

• Client interaction and communication both written and verbal with clients.
• File Management & ProLaw tasks including opening and closing files.
• Preparing litigation documents and correspondence.
• Organizing client documents.
• Assisting with trial preparation, examinations for discovery.
• Document and calendar management.
• Working closely with the lawyers to complete administrative billing practices.
• Independently complete general administrative tasks, including processing mail, scheduling of meetings, phone calls, and boardrooms for lawyers, answer accounting emails regarding payment questions, coordinate tasks and meetings with outside agencies and sources.
• Manage both electronic and physical files and documents.
• Collaborate and delegate effectively with the support team and the firm in general.
• Other administrative duties as assigned.

Qualifications:

• Minimum 2 years of legal assistant experience, in the areas of General and/or Commercial Litigation preferably in a law office setting.
• Strong working knowledge of the Rules of Civil Procedure.
• Document preparation and file management.
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
• Ability to work independently with minimal supervision, but also as part of a team
• Comfortable using/training in Microsoft Office Suite, Adobe, ProLaw (or similar legal management software), web-based phone systems, conferencing software, remote access systems and mobile services.
• Excellent verbal, written, and interpersonal skills.
• Client-Focused: Ability to interact professionally with clients and handle sensitive matters with confidentiality and care.
• Ability to handle changes in tasks and priorities with ease.
• Client service oriented.
• Strong problem-solving skills.
• Proven agility and resilience working in a fast-paced environment.
• Excellent follow-through, attention to detail, and organizational skills.

Diversity and Inclusion

At KMB Law we believe a diverse workplace comprises individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verification.

How to Apply:

Interested candidates are invited to submit a resume, cover letter, and compensation expectations to hr@kmblaw.com and indicate "Litigation Legal Assistant " in the subject line of your email.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

KMB Law is seeking a Commercial Real Estate Law Clerk, with 5 years of law firm experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong written and verbal communication skills. 

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.  The ability to assist clients on a variety of transactions.

Position Overview:

The Law Clerk, Commercial Real Estate, will assist with the day-to-day substantive and routine legal administrative duties involved in a real estate transaction-based practice.

This position may be located at our head office in our Mississauga or Burlington office.

Responsibilities include, among others:

• Independently draft a variety of documentation, including purchase and sale closing documents, mortgage security documents and related material agreements, opinions, requisitions, undertakings, correspondence and reports.
• Prioritize and monitor the various components of a transaction in a reasonable and timely manner with minimal lawyer supervision.
• Communicate effectively by letter, email and phone with clients, other law firms and government departments with respect to the various steps of a real estate transaction.
• Prepare, review and evaluate title and off-title due diligence matters, together with preparing due diligence memos and title search summaries.
• Prepare a variety of documents in registration documents on Teraview, including transfer, charges, applications, and notices.
• Review and evaluate purchase and sale agreements and lending commitment letters.
• Determine appropriate processes and steps necessary for the conduct of a file while ensuring critical deadlines are identified and met, including reporting.
• Order and process title insurance policies for a variety of real estate transactions.
• Calculate, draft and analyze statement of adjustments, trust ledgers, advance statements and other financial documents and data and handle the receipt and disbursement of trust funds for transactions, while complying with financial reporting obligations established by the law firm, LawPRO and the Law Society of Ontario.
• Collaborate and delegate effectively with the support team and accounting team.
• Participate in the education of articling and summer students and junior lawyers within the firm, responding to inquiries as necessary.
• Other duties as assigned.

Qualifications/Experience:

The following would be an asset:

• Minimum of 5 years’ experience.
• Law Clerk certification from a recognized college or university.
• Undergraduate degree or higher would be an asset.
• Excellent attention to detail.
• Ability to work independently with minimal supervision, but also as part of a team.
• In-depth knowledge and understanding of real estate transactions.
• Superior administrative, organizational and time management skills, along with flexibility.
• High level of professionalism with an ability to communicate with all levels.
• High level of confidentiality and discretion.
• Ability to work well under pressure, meet unexpected and sometimes competing deadlines, and exhibit sound judgment.
• Strong knowledge of Microsoft Office products (Outlook, Word, Excel, etc.).
• Proficiency in Teraview.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

How to Apply:

Interested candidates are invited to submit a resume, cover letter, and compensation expectations to hr@kmblaw.com and indicate "Commercial Real Estate, Law Clerk" in the subject line of your email.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

KMB Law is seeking a Corporate Law Clerk with a minimum of 3 years of law firm experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong communication skills along with the professionalism to join our team.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

The Corporate Law Clerk will assist with the performing of a variety of substantive, complex and routine legal and administrative duties while coordinating and assisting lawyers with assigned matters.

This position is located at our head office in Mississauga. The hours of work are 9 a.m. - 5 p.m., however the successful candidate may be required to work outside of normal business hours to meet business and client needs.

Responsibilities include, among others:

• Prepare and file articles and corporate documentation relating to routine and complex incorporations, amendments, continuances, amalgamations, dissolutions, changes in corporate structure and transactions governed by the Business corporations Act (Ontario), Canada Business Corporations Act, Canada Not -for-Profit Corporations Act and the Corporations Act (Ontario).
• Conduct complex corporate reviews and related due diligence in connection with transactions; recommend and draft rectification materials.
• Prepare corporate structure charts.
• Prepare complex, routine closing agendas and reporting letters.
• Prepare documentation related to mergers, acquisitions, financings, share/asset purchase and sale transactions and tax reorganizations.
• Prepare routine minute book documentation (i.e. dividend, redemptions and changes to directors, officers, registered office address, etc.).
• Prepare and file business name, partnership and limited partnership registrations, amendments and/or renewals.
• Process corporate documents utilizing Dye & Durham Ontario filings and Corporations Canada for all Federal filings.
• Prepare and file annual returns, and other forms as required by the Corporations Information Act (Ontario).
• Prepare and file extra-provincial and territorial registrations, amendments and annual returns on behalf of corporations, partnerships and limited partnerships as required by the various provinces and territories.
• Ability to consult with lawyers and clients and assist in identifying necessary or appropriate corporate documentation, searches and filing requirements in connection with the completion of transaction and routine matters.
• Ability to act as a mentor and establish training relationship with junior and intermediate clerks within corporate services team.
• Participate in the education of articling and summer students and lawyers within the firm, responding to inquiries as necessary.
• Other duties as assigned.

Qualifications:

• Minimum of 3 years’ experience relevant.
• Completion of the Institute of Law Clerks of Ontario Certification.
• Membership in good standing with the Institute of Law Clerks of Ontario.
• In-depth knowledge and understanding of the corporate statutes.
• Detail oriented, hardworking and self-motivated.
• Ability to work independently with minimal supervision and possess a team player attitude.
• Professional demeanor and ability to interact and effectively communicate with individuals at all levels.
• Flexibility to work outside regular business hours when required and/or necessary.
• Essential skills include superior administrative, organizational and time management skills, computer skills, excellent oral and written communication, team player and willingness to be flexible to daily demands and willingness to accept additional responsibilities are required.
• Knowledge of Appara.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verification.

How to Apply:

Interested candidates are invited to submit a resume, cover letter, and compensation expectations to hr@kmblaw.com and indicate "Corporate Law Clerk" in the subject line of your email.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.