Looking for a new challenge?

KMB Law is a fast growing mid-sized regional law firm servicing the Golden Horseshoe Area. We have over 100 team members between our three offices in Mississauga, Burlington and Markham.

We are committed to attracting and growing our talent. We understand that the success of our firm is a product of the unique perspectives, smarts, and drive of each individual team member. Upon this foundation, we strive to build our team members up and grow their confidence through a friendly work environment, excellent mentorship, professional and personal growth opportunities, and career advancement.

Review our Open Positions below

Interested and qualified candidates are encouraged to submit a cover letter and resume in confidence to hr@kmblaw.com or complete the application on this webpage.

KMB Law is committed to equal opportunity for all job applicants. We believe that success happens where new ideas can flourish, in an environment that is rich in diversity and a place where people from various backgrounds can work productively together. Accommodations for any part of the application process are available upon request.

Open positions

Administrative Assistant

KMB Law is a leading full-service business-first law firm with offices in Mississauga, Burlington and Markham, Ontario. We are firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness, and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking an Administrative Assistant with at least 2 years of Law Firm experience for our Mississauga Office on a contract basis.

POSITION DESCRIPTION

Title: Administrative Assistant                                                                                                                                

Reports To: General Manager

PROFILE:

Description

The successful candidate would provide administrative and clerical assistance to Upper Management.

The hours of work are from 9 am to 5 pm, in office. The successful candidate may be required to work outside of normal business hours to meet business needs.

Duties and Responsibilities:

  • Supports the General Manager with the coordination, scheduling and management of the General Manager’s calendar that could include multiple internal and/or external stakeholders.
  • Support General Manager with electronic filing and file tracking systems and ensuring the accuracy and completeness of files and information.
  • Provides advice, options, recommendations, and decisions regarding the General Manager’s calendar based on KMB Law’s priorities, timelines, and objectives, to ensure that the General Manager’s time is being used effectively.
  • Exercises judgment in determining appropriate responses to requests for meetings, including setting urgent and non-urgent meetings, balancing competing priorities and referring inquiries to other responsible parties as necessary. Brings matters of priority to the attention of the General Manager.
  • Keeps the General Manager well informed of sensitive issues related to meetings or events.
  • Ensures the General Manager is fully prepared and supported for meetings, events, and other engagements by means of briefing notes, documents, speaking notes, attendee listing, and agenda items, etc.
  • Prepares and organizes support materials required by the General Manager by researching, analyzing, composing, and/or synthesizing, and formatting documents.
  • Prioritize and organize time sensitive projects.
  • Maintain employees access card list and parking passes list, arrange for replacements and new ones.
  • Conduct orientations – prepare Welcome Packages for new hires.
  • Ensure all office & common areas (boardrooms, kitchens, lunchrooms, halls, mailroom) are well lit, clean, functional.
  • Liaise with building management serving as the primary contact.
  • Communicate notices affecting the buildings/offices to employees as required.
  • Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras, printers).
  • Design and oversee the schedule for cleaning and disinfecting the offices.
  • Ensure that all offices and workstations are set up completely prior to onboarding new employees, coordinate all authorized employee moves from one work area to another.
  • Coordinate with third party suppliers for the purchasing, organizing and maintenance of office furniture and other materials necessary for efficient office operations; obtain quotes from vendors and suppliers as they pertain to the premises/facilities function in conjunction with the General Manager.
  • Arrange for the repair of inoperative equipment, meet with contractors and other key stakeholders on project matters in conjunction with the General Manager.
  • Update the General Manager on any building or security issues related to our premises and operations.
  • Restock office and kitchen supplies.
  • Relief/backup for Reception.
  • Maintain and order business cards as required.
  • Other ad hoc projects as assigned.

 

Required Knowledge and Experience

Qualifications:

  • Minimum of two (2) years working as an administrative assistant within a professional services organization; Law Firm experience preferred.
  • Undergraduate degree preferred.
  • Comfortable using or undergoing training for Microsoft 365 Applications, document management systems, Web-based phone systems, Conferencing software, and mobile devices (iOS and Android)
  • Client service oriented.
  • Excellent verbal, written, and interpersonal skills.
  • Strong problem-solving skills.
  • Proven agility and resilience working in a fast-paced environment.
  • Excellent follow-through, attention to detail, and organizational skills.
  • Ability to work independently and in a team environment.

Diversity and Inclusion

At KMB Law we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. 

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. 

Estate Planning Law Clerk

KMB Law is a leading full-service business-first law firm with offices in Mississauga (head office), as well as in Burlington and Markham, ON. We are firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness, and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate, Business and IP, Branding & Franchising Law, Wills & Estates, and including Civil and Commercial Litigation, as well as Employment Law, Family Law and Mediation.

 

KMB Law is seeking an Estates Planning Clerk with at least 5 years of Law Firm experience.

 

POSITION DESCRIPTION

 

Title: Estate Planning Law Clerk

Reports To: Head of Business and Estate Succession Group

 

PROFILE:

Description

The successful candidate would assist with succession planning for both individuals and corporations, as well as corporate reorganization plans.

The hours of work are from 9 am to 5 pm. The successful candidate may be required to work outside of normal business hours to meet business and client needs.

Duties and Responsibilities:

  • Drafting and editing wills
  • Communicating with clients
  • Witnessing the execution of documents
  • Maintaining the wills tickler system
  • Maintaining the e-vault and the physical vault
  • Other duties as assigned

Required Knowledge and Experience

Qualifications:

  • Minimum of two years working as a Law Clerk in the area of Estate Planning.
  • Previous exposure to law firm or professional services environment is highly preferred.
  • Proficiency in legal research, document drafting, and file management
  • Knowledgeable in using and supporting Windows 11, Active Directory, Microsoft Office 2016 or later, MS 365, or other document management systems, Web-based phone systems, Conferencing software, remote access systems (Citrix and VPN), and mobile devices (iOS and Android) etc.
  • Familiarity with legal practice group legal software e.g. OnCorp, FastCo etc. and case management and/or accounting management systems e.g., Prolaw, Accumin etc. would be beneficial.
  • Customer service oriented.
  • Excellent verbal, written, and interpersonal skills.
  • Strong troubleshooting skills.
  • Proven agility and resilience working in a fast-paced environment.
  • Goal oriented, very organized, and willing to take ownership of customer requests.
  • Excellent follow-through, attention to detail, and organizational skills.
  • Ability to work independently and in a team environment.
  • Law Firm experience is preferred.
  • Excellent knowledge of Microsoft Office Suite applications

Diversity and Inclusion

At KMB Law we believe a diverse workplace comprises individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

KMB white box logo

Mississauga Head Office

3 Robert Speck Parkway, Suite 900
Mississauga, ON L4Z 2G5

Tel: 905.276.9111
Fax: 905.276.2298

Burlington

3115 Harvester Rd., Suite 400
​Burlington, ON L7N 3N8

Markham

675 Cochrane Dr., Suite 600, West Tower
Markham, ON, L3R 0B8

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