Legal Administrators and Clerks

KMB Law is a leading full-service business-first Law Firm with offices in Mississauga, Burlington and Toronto. We are a Firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking a Litigation Legal Assistant, with at least 2 years of law firm experience. More senior applicants will also be considered. The successful candidate will be organized, detail-oriented and able to demonstrate strong written and verbal communication skills.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

The ideal candidate will play a key role in supporting the lawyers in all aspects of the litigation law practice. The position involves a variety of administrative tasks, client interactions, and file management responsibilities. The litigation, legal assistant will help ensure smooth and efficient operation of daily tasks, from initial consultations to file closing. 

This position is located in our Toronto office.  The hours of work are 9 a.m. – 5 p.m., however the successful candidate may be required to work outside of normal business hours to meet business and client needs.

Responsibilities include, among others:

• Client interaction and communication both written and verbal with clients.
• File management & ProLaw tasks including opening and closing files.
• Preparing litigation documents and correspondence.
• Organizing client documents.
• Assisting with trial preparation, examinations for discovery.
• Document and calendar management.
• Working closely with the lawyers to complete administrative billing practices.
• Independently complete general administrative tasks, including processing mail, scheduling of meetings, phone calls, and boardrooms for lawyers, answer accounting emails regarding payment questions, coordinate tasks and meetings with outside agencies and sources.
• Manage both electronic and physical files and documents.
• Collaborate and delegate effectively with the support team and the firm in general.
• Other administrative duties as assigned.

Qualifications:

• Minimum 2 years of legal assistant experience, in the areas of general and/or commercial litigation preferably in a law office setting.
• Strong working knowledge of the Rules of Civil Procedure.
• Document preparation and file management.
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
• Ability to work independently with minimal supervision, but also as part of a team.
• Comfortable using/training in Microsoft Office Suite, Adobe, ProLaw (or similar legal management software), web-based phone systems, conferencing software, remote access systems and mobile services.
• Excellent verbal, written, and interpersonal skills.
• Client-focused: ability to interact professionally with clients and handle sensitive matters with confidentiality and care.
• Ability to handle changes in tasks and priorities with ease.
• Strong problem-solving skills.
• Proven agility and resilience working in a fast-paced environment.
• Excellent follow-through, attention to detail, and organizational skills.

Diversity and Inclusion

At KMB Law we believe a diverse workplace comprises individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

ItIt is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verification.

How to Apply:

Interested candidates are invited to submit a resume, cover letter, and compensation expectations to hr@kmblaw.com and indicate "Litigation Legal Assistant " in the subject line of your email.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

KMB Law is a leading full-service business-first law firm with offices in Mississauga, Burlington and Toronto. We are a firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking an Employment, Legal Assistant, with at least 1 - 2 years of law firm experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong written and verbal communication skills.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

The ideal candidate will play a key role in supporting the lawyers in all aspects of employment law practice. The position involves a variety of administrative tasks, client interactions, and file management responsibilities. The Employment, Legal Assistant will help ensure smooth and efficient operation of daily tasks, from initial consultations to file closing.

This position is located in our Mississauga office.  The hours of work are 9a.m. – 5p.m., however the successful candidate may be required to work outside of normal business hours to meet business and client needs.

Responsibilities include, among others:

• Client interaction and communication both written and verbal with clients.
• File Management & ProLaw tasks including opening and closing files.
• Preparing Employment/Litigation documents and correspondence.
• Organizing client documents.
• Assisting with trial preparation, examinations for discovery.
• Document and calendar management.
• Working closely with the lawyers to complete administrative billing practices.
• Independently complete general administrative tasks, including processing mail, scheduling of meetings, phone calls, and boardrooms for lawyers, answer accounting emails regarding payment questions, coordinate tasks and meetings with outside agencies and sources.
• Manage both electronic and physical files and documents.
• Collaborate and delegate effectively with the support team and the firm in general.
• Other administrative duties as assigned.

Qualifications:

• Minimum 1 - 2 years of legal assistant experience, in the areas of Employment and/or Litigation preferably in a law office setting.
• Working knowledge of the Employment and Rules of Civil Procedure.
• Document preparation and file management.
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
• Ability to work independently with minimal supervision, but also as part of a team
• Comfortable using/training in Microsoft Office Suite, Adobe, ProLaw (or similar legal management software), web-based phone systems, conferencing software, remote access systems and mobile services.
• Excellent verbal, written, and interpersonal skills.
• Client-Focused: Ability to interact professionally with clients and handle sensitive matters with confidentiality and care.
• Ability to handle changes in tasks and priorities with ease.
• Client service oriented.
• Strong problem-solving skills.
• Proven agility and resilience working in a fast-paced environment.
• Excellent follow-through, attention to detail, and organizational skills.

Diversity and Inclusion

At KMB Law we believe a diverse workplace comprises individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verification.

How to Apply:

Interested candidates are invited to submit a resume, cover letter, and compensation expectations to hr@kmblaw.com and indicate "Employment Legal Assistant " in the subject line of your email.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

KMB Law is a leading full-service business-first law firm with offices in Mississauga, Burlington and Toronto. We are a firm with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment Law, Family Law and Mediation.

KMB Law is seeking a Corporate Compliance Law Clerk with a minimum of 1-2 years of Corporate experience. The successful candidate will be organized, detail-oriented and able to demonstrate strong communication skills along with the professionalism to join our team.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

The position of Corporate Compliance Law Clerk is to provide compliance and annual maintenance support. This position must have experience in reviewing, updating and maintaining minute books for federal and provincial corporations, maintaining corporate databases, preparing documents for corporate compliance purposes, including the filing and coordination of Extra-Provincial filings, annual maintenance work, and provincial registrations.

Responsibilities include, among others:

• Maintain and update corporate databases and manage electronic documentation related to compliance and annual maintenance
• Prepare annual minutes/resolutions, management bonus and dividend resolutions
• Draft and file annual returns, extra-provincial registrations, updates to directors, officers and corporate information
• Assist with business name registrations and corporate searches, as instructed by Corporate Law Clerk Manager
• Update and maintain compliance tickler system
• Conduct minute book reviews to identify and rectify deficiencies
• Ensure corporate documents and practices are compliant with statutory regulations
• Assist with digitization process of corporate records
• Liaise with clients and external stakeholders, such as accountants
• Work with Corporate Law Clerk Manager and Lawyers to complete post-closing organization of transactions
• Other duties as assigned

Qualifications:

• Post-secondary education with a Law Clerk designation.
• 1-2 years’ experience of Corporate Law
• Excellent written and oral skills with the ability to multi-task and prioritize.
• Excellent knowledge of Microsoft Office and strong typing skills.
• Detail oriented with the ability to work well in a busy team environment as well as working independently.
• An added benefit would be competence in legal software, databases, and programs such as Ecore, Appara and ProLaw.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

How to Apply:

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate "Corporate Compliance Law Clerk" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.

Description:

Keyser Mason Ball, LLP (“KMB Law”) is a full-service business law firm with offices in Mississauga, Burlington, and Toronto. We are an organization with rich history from 1979, led by a progressive partnership that is driven by a shared set of core values emphasizing both personal and professional respect for our lawyers and employees, community consciousness and delivering unparalleled value to our clients. We have a comprehensive offering of legal services including Corporate/Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, as well as Civil and Commercial Litigation, Labour and Employment, Family Law, and Mediation services.

KMB Law is seeking a Corporate Legal Assistant with at least two (2) years of experience. The successful candidate would assist a working group in our Corporate / Commercial Law practice group.

This position offers an exciting opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview:

This non-remote position will be located primarily out of our Burlington office. Hours of work are from 9am to 5pm. The successful candidate may be required to work outside of normal business hours to meet business and client needs from time to time.

Duties and Responsibilities:

• Provide assistance and support for daily administrative tasks, as required.
• Completion and production of client invoices.
• Assistance with recovery of accounts receivables.
• Perform conflict checks.
• File management and coordination.
• Monitor deadlines and tickler system.
• Calendar management and coordination.
• Other duties as assigned.

Required Knowledge and Experience:

• Minimum of two (2) years working as a Legal Assistant or Executive Assistant.
• Previous exposure to law firm or professional services environment is highly preferred.
• Knowledgeable in using and supporting Windows 11, Active Directory, Microsoft Office 2016 or later or Suite applications, MS 365, or other document management systems (Citrix and VPN), and mobile devices (iOS and Android) etc.
• Familiarity with legal practice group legal software e.g., OnCorp, Appara, FastCo etc. and document management and/or accounting management systems et. ProLaw, Acumin etc. would be beneficial.
• Customer service oriented.
• Excellent verbal, written and interpersonal skills.
• Strong troubleshooting skills.
• Proven agility and resilience working in a fast paced environment.
• Goal oriented, very organized, and willing to take ownership of customer requests.
• Excellent follow through, attention to detail and organizational skills.
• Ability to work independently and in a team environment.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

How to Apply:

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to hr@kmblaw.com and indicate "Corporate Legal Assistant" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will (within 45 days of the interview or the last interview) provide the applicant with information on whether a hiring decision has been made in respect of this position.